LHRA AGM Minutes 2012

Leopardstown Heights Residents Association

Minutes of Annual General Meeting held in Stepaside Inn.at 8.00pm on Wednesday 13th June 2012

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In Attendance: Sharen Kyne, Chairperson; Dave O’Gorman Treasurer; John Ryder Secretary; Billy Wallace Roads; Suzanne Brennan Greens; Maria Conway Sports & Social

 

The Chairperson welcomed everyone to the Annual General Meeting for 2012.

Minutes 2011 – There was a brief summary of the minutes of last year’s AGM by the Secretary John Ryder.

Finances – The Treasurer Dave O’Gorman gave a brief talk on the Accounts to June 2012. Subscription levels had risen from 49% in 2010/2011 to 55% in 2011/2012. The major items of Expenditure were for extensive planting around the Green, the Pillars at the entrance to the Lawn and costs associated with the New Constitution.

 

Roads – Recent years had seen the completion of the High Level Water scheme through the estate, the arrival of the LUAS, and Murphystown Way road. All these works had brought general improvements to Leopardstown Heights.

The arrival of the LUAS and the sale of the Ulster Bank car park in Central Park had not brought parking problems as bad as had been envisioned, but the situation will be kept under review.

Two of the three entrances have been completed. The finishing off of The Way would only occur within the Kilgobbin/Blackglen Road improvement scheme which was part of a 6 year plan by DLRCoCo.

There were on-going discussions with Noel Smyth about fencing off the area around the MUGA to restrict antisocial access. This depended on NAMA, Planning and pricing. It was hoped by Noel Smyth that the previous plan for 100 apartments would be replaced by houses at some point in the future.

It was hoped to have a deputation to the Council in September/October to discuss the following;

  • On-going problem of the public trees within Leopardstown Heights which are too big
  • On-going an developing problems with footpaths due mainly to the trees
  • The obtrusive Parking signage at the Murphystown Way entrance
  • The derelict site at the back of the MUGA
  • General access and directional signage into Leopardstown Heights

The committee acknowledged to donation of the large rock at the Murphystown Way entrance

There were concerns voiced about congregating and drinking occurring at the large Rock at the top of the Lawn. It was proposed that the Rock be moved to a position that would be less likely to lead to such activities.

 

Greens – There were continuing issues regarding grass verges not being maintained and trying to encourage residents to keep the green areas outside their houses tidy and dog fouling which appeared to be endemic within the estate.

There was another successful Clean Up Day with young kids keenly involved.

The Oxfam clothes collection proved very successful.

The council would look again at the problem of low hanging branches and the perennial problem of the existing trees being too big.

The council is going to provide a sweeper for the kerbs on the last Thursday of every month.

The Greens committee desperately needs volunteers if even just to help out with work on the Greens as the same faces appear whenever work is required.

The committee also wished to acknowledge the work carried out on the Greens by the ex-Chairman Fionnula Callan.

 

Sports & Social – Santa was yet again a great success thanks all the volunteers and the supply of lighting and transport.

The Soccer Tournament goes from strength to strength with 86 children participating.

Centra donated crisps & 7 Up while a resident supplied Ribena.

The barbeque proved to be very popular and big thanks to Linda-McCarthy-Spain who kindly supplied the burgers.

 

Councillors – The meeting was attended by Councillors Lette McCarthy, Tom Murphy and Neale Richmond who informed the meeting of a number of developments;

It was hoped to install a Pedestrian Crossing to Sandyford Hall at the old Murphystown Road.

Landscaping of the entrances at the Lawn and opposite the Gallops would hopefully commence over the summer.

Funding has been approved for the Samuel Beckett Civic Centre on the Ballyogan Road but it could be some 18 months before work could commence following final planning.

Rosemount School on the Enniskerry Road opposite Aiken Village has excellent facilities which it is hoped could be made available to local communities.

 

Any Other Business

Website – it was essential that the website be improved so that greeter use could be made of it in keeping residents up to date.

It was agreed that Open meetings would be held every 2nd month to encourage greater involvement by residents.

 

 

 

Election of Committee Members – The meeting re-elected the following;

Chairperson – Sharen Kyne

Treasurer – Dave O’Gorman

Secretary – John Ryder

Greens – Suzanne Brennan

Sports & Social – Maria Conway

With some encouragement form the existing committee a number of volunteers offered their services to the various committees.

Those present thanked the Committees for all their hard work in maintaining and improving Leopardstown Heights.

 

There being no further business the meeting then concluded

 

Concern was voiced about Dog Owners and the fact that they apparently bag their dogs “doings” and then drop the bags in various places around the estate instead of disposing of the bags at home.

The committee is considering the erection of a fence in the area of the MUGA to separate the estate form the vacant land behind it.

 

Sports & Social

The Annual Soccer Tournament started by Suzanne Brennan and Fiona Letmon continued to be a great success and enjoyed by a lot of children. It continues to be a great way for children and parents to get to know each other.

The continued support of parents willing to act as coaches and referees was appreciated but like all committees there is an on-going need for volunteers.

Santa will be visiting Leopardstown Heights on Sunday 11th December starting at about 3.30pm. This has been a great success in the past with some children presenting Santa with drawings and letters.

 

AOB

The Chairperson urged residents to stay in touch with what was going on the estate through the Website and Facebook so that they can know what’s happening and let other residents know about matters that might concern them.

It is up to the residents to make this community what they want it to be. The Committee are always looking for volunteers and the more we have the less work that has to be done by everyone. Volunteers don’t have to be on a committee, They can simply put their name forward as being willing to help with Greens, Sports & Social, and Roads or with the Website etc.

 

Constitution

The existing constitution was drafted some 20 years ago and the updated version is an attempt to define a member, create clear polices to govern the association setting out responsibilities and procedures more clearly. Susan Behan of Kearney McCarthy solicitors who were consulted in the drafting of the new constitution was on hand to answer queries. Certain suggestions were made from the floor regarding possible minor alterations to the constitution such as notifying members when funds fell below a pre-set level. It was agreed that any such changes could be looked at and brought forward to a future Annual General meeting. The meeting was represented by 33 houses and each household present had a vote. 29 of the houses voted in favour of the new constitution which is 88% of those present and as this was greater than the 75% needed the new constitution was duly adopted.

The Draw was then held for the Radisson Hotel gift voucher and was duly won by Catherine Murphy Crowe

Election of Committee Members

The meeting re-elected the following;

Chairperson – Sharen Kyne

Treasurer – Dave O’Gorman

Secretary – John Ryder

Greens – Suzanne Brennan

Sports & Social – Maria Conway

With some encouragement form the existing committee a number of volunteers offered their services to the various committees.

 

Those present thanked the Committees for all their hard work in maintaining and improving Leopardstown Heights.

 

There being no further business the meeting then concluded.